Author Archives: IHPME GSU

September GSU Executive Meeting – Sept 18 @ 5:00PM @ RM412
MINUTES:
Present: Nada, Dave, Alex, Dina, Arlinda, Lydia, Flora, Elzar, Mikayla, Qi, Dane, Aravind, Jillian,
Lilian, Danielle, Tara, Chloe, Monica, Emmanuelle, Ruby, Anna, Victoria, Mairead
Regrets: Alyssa, Husayn, Crystal, Christopher, Katherine, Jessica
AGENDA:
General announcements:

Annual General Meeting – September 24 @ 5:30 PM
Annual General Meeting (AGM) for all IHPME students will be held towards the end of September. This is the time when we vote in the budget as well as any new changes to the constitution includes new Health and Wellness role that is proposed. Five Moonshot tickets will be raffled off!!!
• opportunity for greater student body to meet their GSU exec
• will present budget
• new Health and Wellness Role
• there will be food
• ROOM: HSB – 208

IHPME GSU 2019-2020 Accomplishments
• add accomplishments or events to our shared drive so that we can keep track of the exciting events we have done.

IHPME GSU Website:
Any further updates? – http://gsu.ihpme.sa.utoronto.ca/

Monthly mindfulness sessions of 1 hour
– When is the best day/time for these? Thoughts?
• MHSc and EMHI is only on campus during selective times
• Will bring up at the AGM to get a better idea about times
• Possibly Wednesday evenings?
• Mindfulness during lunch time? Possible virtual opportunity?

GSU Exec Check-in:
• President: Arlinda Ruco
• Vice-President: Lydia Sequeira
• Secretary: Flora Vieira Zamora
• Communications Lead: Dina Bayoumy
If anyone wants to disseminate info via social media or list-serv – let Dina know and she can send out (let her know number of times, when to send out, etc.) – usually sends out list-servs on Sunday evenings or Monday mornings
• Treasurer: Brian Lo
Budget, Cheques, Expense Reimbursement, Head Grant Application – putting this together now, Potential reduction in our budget – after we know how much, Brian will re-adjust the budget
• Social Activities Coordinator: Jessica Ramlakhan
o Does anyone have event ideas/requests?
§ Last year: Halloween social, comedy show, Ethiopian coffee social, Linked-in head shot and brunch
§ Bowling night
§ Volunteer – soup kitchen – around thanksgiving or Christmas
§ Linked-in & Resume building
§ Halloween event this year
§ Semi-formal
§ Outdoor activity – run, hike
§ Pub nights
§ Student initiative fund – any student can apply for extra funding – next funding
cycle will be in the Winter
o Are there any date preferences for social events based on class schedules/commitments?
§ Date preferences – will try to have a variety
Mentorship
• HSR Mentorship/Peer Support Lead: Alexandra Cernat
o 16 mentors and 35 mentees – matches done
o Will host a welcome social in the next few weeks
o Closed for new mentors/mentees unless a pair of mentor/mentee want to join
• Alumni Committee Co-Representatives: Dane Mauer-Vakil & Mikayla Munnery
o Sent out mentee survey – 25 students have responded
o Mentor survey will be sent out shortly
Academic Rounds
o Shared Academic Rounds Calendar
o This year will be alternating lunch and learns (3 total) and student rounds (3 total)
o 6 health policy rounds in total
o Possible recording of lectures so students can watch later
o Virtual option?
• Scholarly Activities Coordinator (Lunch and Learn): Chloe Mighton
o Suggestions for topics or speakers?
§ Integrated AI
§ Intro to R
§ SPSS
§ Panel
• Health Policy Rounds: Aravind Rajendran
§ Have been in touch with health policy emphases lead
§ Will have a health policy studies focus
§ Will start in November – once per month
• Student Rounds Coordinator: Jillian Macklin
o 3 throughout year
o How to best advertise: slide for classes, list-serv, social media
o Food options: pizza, paramount, meat and cheese platters
Curriculum & Programs
• Curriculum Committee Representative: Husayn Marani
o Will provide update at AGM
• HSR Emphases Representative: Maaike DeVries
o No new updates
• Clin Epi Representative: David Forner
o No new updates
• MHSc Representative: Ruby Bola and Tara Mckay
o No new updates
o Will have more ideas at next meeting
o Possible idea: food drive around thanksgiving
o Tara will reach out to Dalla Lana food drive organizer from last year – Arlinda will get
contact info for Tara
o Possible theme to centre events around: social determinants, food insecurity
• MHI Representatives: Mairead Mulroy & Katherine Kresta
• eMHI Representative: Monica Chao
• QIPS Rep:
• SLI Rep:
IHPME Research Day
• Research Day Co-Chairs: Qi Guan & Lilian Lin
o Sent out email for committee members
o First meeting: Oct 15, 2019
Other Councils
• Environment Committee Representative: Anna Cooper Reed
o Committee started by Fiona Miller
o Name change à Emerging Leaders for Environmental Sustainability in Healthcare
(ELESH)
o Event for February – Case competition
§ Will be open to all U of T students
§ Focus will be sustainability in healthcare
§ Funding applications underway
§ Always looking for more students to participate and help with planning – let
Anna or Victoria know, if interested
• DLSPH Councils:
o School Council: Crystal Milligan, Christopher Noel, Nada Dali, Elzar Sipin, Victoria
Haldane, VACANT (professional Masters)
o Education Committee: Danielle Toccalino, VACANT, VACANT
o Executive Committee: VACANT, VACANT
• UofT GSU Representatives: Alyssa Kelly, Emmanuelle Arpin, Tara Mckay
§ Meeting next week
§ These reps are really the bridge between our GSU and greater SGS
§ Deadline to opt-out of health and dental insurance – has to happen before the end of Sept – hard deadline.

Budget
o Cheques
o Expense Reimbursement:
https://docs.google.com/forms/d/e/1FAIpQLSc0X7SEl54VcoRUOlsaiv8gzXuN_jJ6JmT
GEPRoocoUt5Q73Q/viewform
o Head Grant Application – putting this together now
o Potential reduction in our budget – after we know how much, Brian will re-adjust the
budget
• Social Activities Coordinator: Jessica Ramlakhan
o Does anyone have event ideas/requests?
§ Last year: Halloween social, comedy show, Ethiopian coffee social, Linked-in
head shot and brunch
§ Bowling night
§ Volunteer – soup kitchen – around thanksgiving or Christmas
§ Linked-in & Resume building
§ Halloween event this year
§ Semi-formal
§ Outdoor activity – run, hike
§ Pub nights
§ Student initiative fund – any student can apply for extra funding – next funding
cycle will be in the Winter
o Are there any date preferences for social events based on class schedules/commitments?
§ Date preferences – will try to have a variety
Mentorship
• HSR Mentorship/Peer Support Lead: Alexandra Cernat
o 16 mentors and 35 mentees – matches done
o Will host a welcome social in the next few weeks
o Closed for new mentors/mentees unless a pair of mentor/mentee want to join
• Alumni Committee Co-Representatives: Dane Mauer-Vakil & Mikayla Munnery
o Sent out mentee survey – 25 students have responded
o Mentor survey will be sent out shortly
Academic Rounds
o Shared Academic Rounds Calendar
o This year will be alternating lunch and learns (3 total) and student rounds (3 total)
o 6 health policy rounds in total
o Possible recording of lectures so students can watch later
o Virtual option?
• Scholarly Activities Coordinator (Lunch and Learn): Chloe Mighton
o Suggestions for topics or speakers?
§ Integrated AI
§ Intro to R
§ SPSS
§ Panel
• Health Policy Rounds: Aravind Rajendran
§ Have been in touch with health policy emphases lead
§ Will have a health policy studies focus
§ Will start in November – once per month
• Student Rounds Coordinator: Jillian Macklin
o 3 throughout year
o How to best advertise: slide for classes, list-serv, social media
o Food options: pizza, paramount, meat and cheese platters
Curriculum & Programs
• Curriculum Committee Representative: Husayn Marani
o Will provide update at AGM
• HSR Emphases Representative: Maaike DeVries
o No new updates
• Clin Epi Representative: David Forner
o No new updates
• MHSc Representative: Ruby Bola and Tara Mckay
o No new updates
o Will have more ideas at next meeting
o Possible idea: food drive around thanksgiving
o Tara will reach out to Dalla Lana food drive organizer from last year – Arlinda will get
contact info for Tara
o Possible theme to centre events around: social determinants, food insecurity
• MHI Representatives: Mairead Mulroy & Katherine Kresta
• eMHI Representative: Monica Chao
• QIPS Rep:
• SLI Rep:
IHPME Research Day
• Research Day Co-Chairs: Qi Guan & Lilian Lin
o Sent out email for committee members
o First meeting: Oct 15, 2019
Other Councils
• Environment Committee Representative: Anna Cooper Reed
o Committee started by Fiona Miller
o Name change à Emerging Leaders for Environmental Sustainability in Healthcare
(ELESH)
o Event for February – Case competition
§ Will be open to all U of T students
§ Focus will be sustainability in healthcare
§ Funding applications underway
§ Always looking for more students to participate and help with planning – let
Anna or Victoria know, if interested
• DLSPH Councils:
o School Council: Crystal Milligan, Christopher Noel, Nada Dali, Elzar Sipin, Victoria
Haldane, VACANT (professional Masters)
o Education Committee: Danielle Toccalino, VACANT, VACANT
o Executive Committee: VACANT, VACANT
• UofT GSU Representatives: Alyssa Kelly, Emmanuelle Arpin, Tara Mckay
§ Meeting next week
§ These reps are really the bridge between our GSU and greater SGS
§ Deadline to opt-out of health and dental insurance – has to happen before the end of Sept – hard deadline.

Randomized coffee trials – please sign up! https://ihpme.utoronto.ca/community/students/randomized-coffee-trials/

• INTRODUCTIONS AND ICEBREAKER

Each member shared their name, program and year and then answered a question from the Question Bowl icebreaker. 

• GSU OVERVIEW AND GOVERNANCE STRUCTURE

Slides about the GSU governances were shared. The GSU represents all IHPME students (300+). The GSU aims to enhance the student experience through the various events organized throughout the year and acts as a liaison between the faculty/administration and the student body. The GSU is part of the broader University of Toronto Graduate Student Union along with other course unions (70+).

• 2019-20 OBJECTIVES AND EXECUTIVE TEAM

Objectives for the 2019-202 year include to: 1) Foster a supportive learning environment for all IHPME students; 2) Facilitate professional development activities; and 3) Promote positive transitions.

• LOGISTICS
  1. Role overviews and exit reports
  2. Shared drive
  3. Regular monthly meetings (date/time)
  4. GSU website

All members were provided with role overviews as well as the contact information for the outgoing GSU representative for their roles. Exit reports for those roles that were available were also distributed. Lydia has sent out invitations to the appropriate shared folders. GSU members can use these to save any documents pertinent to their roles. 

A time for regular monthly meetings was discussed. The group seemed to like Wednesday evenings at 5pm on the weeks when MHSc cohorts were not on their class block. The committee also asked to have the same meeting time for the fall semester and then reassess in the winter when the new semester schedules begin.

Action: Flora to send out meeting invites for the September, October, and November meetings. December will constitute a Holiday Party – details to be confirmed closer to the date. 

The updated GSU website was shared with members. Everyone is asked to provide feedback if they have any. The committee seemed to be open to both headshots as well as a group shot for the website. 

• UPCOMING EVENTS
  • Welcome Back Social – Pub Night – September 3^rd @ 5PM at Her Father’s Cider Bar + Kitchen
  • The first Welcome Back Social will occur on Tuesday September 3rd. Dane brought up the fact that classes for that week go until 5:30pm. Therefore, the time of the social will be pushed back from 5pm to 5:30pm or 6:00pm to accommodate these students. There will be lots of food and members are asked to share this information with their cohorts. Emmanuelle and Qi signed up to help out at the social event and will arrive 15 minutes earlier to help with set-up.

2. Annual General Meeting – (third week of September most likely) @ 5PM

Annual General Meeting (AGM) for all IHPME students will be held towards the end of September. This is the time when we vote in the budget as well as any new changes to the constitution includes new Health and Wellness role that is proposed. 

• OTHER BUSINESS

No other business was discussed.

• ACTION ITEMS

• Meetings invites will be sent out by Flora for the fall semester
• Lydia to send out invitations to shared folders
• Details about the Welcome Back Social to be sent out through the listserv

• Next meeting: TBD